MEDI INFO
The E-Mail News Letter of the
Medical Informatics Committee of the
Sri Lanka Medical Association ---------------------------------------------------------------------------
Vol 2: No 9: 1998 October ---------------------------------------------------------------------------
IN THIS ISSUE
1.THIS MONTH'S HEALTH MESSAGE FROM THE SLMA
2.SLMA NEWS
3.THE DRAFT CONSTITUTION OF THE HEALTH INFORMATICS SOCIETY OF SRI LANKA
(HISSL)
4.SUBSCRIBER SUPPORT
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1.THIS MONTH'S HEALTH MESSAGE FROM THE SLMA
"ALL CHILDREN DESERVE PROTECTION FROM TOBACCO"
If you want more information on dangers of Tobacco Smoking and Alcohol then contact the SLMA committee on Tobacco and Alcohol.
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2.SLMA NEWS
FOUNDATION SESSIONS 6 - 7 November 1998 Registration: Sessions: Members-Rs 100/=, Non members-Rs 200/=, Includes tea/lunch. Dinner: Members-Rs 100/=, Non members-Rs 200/=.
112th SLMA ANNIVERSARY ACADEMIC SESSIONS 24 - 27 March 1999 at Hotel Topaz & Tourmaline, Kandy
MONTHLY CLINICAL MEETING Next meeting will be held on Tuesday 20th October at 12.15 pm. It will be conducted by Dr Lalith Wijeratne, Consultant Rheumatologist. (MCQs - Rheumatology, Case Presentations, Clinical Update - Gout)
REGIONAL MEETING: SLMA and Kalutara Clinical Society 14th October 1998, National Institute of Health Sciences Auditorium, Nagoda, Kalutara. Lectures on: Shared obstetric care - Dr M Najimudeen, Recent advances in bone healing - Dr Ananda Perera, Irritable bowel syndrome - Dr Ravindra Satharasinghe, Update on heart failure - Dr Neomalie Amarasena, NSAIDs - Prof Gita Fernando, Preoperative diagnosis of lung tumours - Prof Priyanthi Kumarasinghe,Olfactory delusional syndrome - Dr Dilrukshi de Silva, Paper spacers in family practice - Dr Seneth Samaranayake.
THE PROGRAMME SCHEDULE FOR THE VISIT OF Prof. William Yule. Guest Lecture: 29 October (Thursday) , Time : 12.30 pm. Topic : Traumatic reactions in children and adolescents, Venue : Lionel Memorial Auditorium, SLMA
Workshop on psychological effects of trauma: 30 October (Friday), Time : 2.00 - 5.00 pm. Venue : Lionel Memorial Auditorium, SLMA. Local Speakers: Dr Mrs Gamila Samarasinghe, Dr E K Rodrigo, Prof D Samarasinghe.
Seminar on psychological effects of trauma: 2 November 1998, Time : 9.00 am - 12.00 Noon Venue : Lionel Memorial Auditorium, SLMA.
Lecture - Psychological effects of trauma, 2 November 1998, Time : 2.00 - 3.00 pm, Venue : Psychiatry Unit, Faculty of Medicine, Colombo.
TRAINING PROGRAMME FOR MEDICAL OFFICERS IN ANURADHAPURA AND VAVUNIA Topic: - "Helping those affected by Armed Conflict" Organisers: - The SLMA Committee on Rehabilitation of displaced persons in collaboration with the Family Rehabilitation Centre (FRC) Date : - Thursday 12th November 1998 Venue : - Paddy Marketing Board Training Centre Anuradhapura.
NEWS FROM OTHER ASSOCIATIONS AND INSTITUTIONS
The Association of Otolaryngologists of Sri Lanka has organised a symposium on chronic suppurative otitis media on 18th October 1998 at the Family Health Bureau auditorium.
The Ministry of Health has decided to grant duty leave to specialist medical officers and dental surgeons when they attend scientific conferences abroad relevant to their specialty.
74th All India Medical Conference - MEDICON 98 will be held in Hydrabad from December 27th - 29th 1998.
20th Eastern Region Conference of the International Union against Tuberculosis and Lung disease (ERIUATLD) will be held from 4th- 7th June 1999.
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3.THE DRAFT CONSTITUTION OF THE HEALTH INFORMATICS SOCIETY OF SRI LANKA (HISSL)
We present below a draft of the constitution of HISSL. Please submit your comments to Dr. Shyam Fernando at shyam@sri.lanka.net
PREAMBLE We, the officers and members of the Health Informatics Society of Sri Lanka, cognizant of our mission promoting, maintaining and enhancing the use of information technology in health sciences, and having organised overselves to compose a society, committed to the enhancement of our professional growth, development of esprit-de-corps, fostering of camaraderie, do hereby ordain and promulgate these by laws.
ARTICLE I - THE NAME OF THE SOCIETY
SECTION I - The society shall be known as the Health Informatics Society of Sri Lanka. The society will be normally known as HISSL. The term Society hereinafter will refer to the Health Informatics Society of Sri Lanka.
SECTION 2 - The principal office of the council shall be in the Office of the President.
ARTICLE II - OBJECTIVES
SECTION 1 - The following shall be the objectives of the Society:
To encourage the health professionals to improve the efficiency of health care delivery by making use of Information Technology (IT).
To promote awareness in the use of computer technology in record keeping, data storage, analysis & processing of data, presentation and communication.
To facilitate research and advance the knowledge in health informatics and computer based applications in health related fields.
Provide a forum and a focal point for the exchange of views on computer and information technology amongst and between the members and the other IT professionals.
To contribute to the continuing professional growth of members by sponsoring and/or conducting scientific sessions, seminars, workshops, exhibitions, and lectures in the area of health informatics.
To publish a periodical/newsletter whenever possible to disseminate up-to-date information to the members.
To foster collaboration with other regional and international associations of Health Informatics.
To promote fellowship among the members.
ARTICLE III - MEMBERSHIP
SECTION I - The Society shall consist of following categories of members.
1.1 ORDINARY MEMBERS
Any member of the health related professionals registrable with the Sri Lanka Medical Council or with the Medical College Council of Sri Lanka or any teacher attached to a Medical or a Dental Faculty of Sri Lanka, with an interest in Health Informatics, and who applies for the membership may be duly elected by the Council as an Ordinary Member.
1.2 FOUNDER MEMBERS
Any member who attended or excused himself/herself in writing from the inaugural meeting shall be known as a Founder Member.
1.3 HONORARY MEMBERS The Society, from time to time, may admit on the recommendation of the Council, distinguished person as a Honorary Member, in recognition of their exceptional service to the Health Informatics in Sri Lanka. Honorary Members shall not be eligible to hold office or vote at meetings of the Society.
1.4 ASSOCIATE MEMBERS Any person with an interest in Health Informatics, working in the field of Information Technology, who does not come under category 1.1, on application for the membership, may be duly elected by the Council as an Associate Member. Associate Members shall not be eligible to hold office or vote at meetings of the Society.
1.5 INSTITUTIONAL MEMBERS
Any private or state sector establishment dealing with information technology (IT), who wish to develop and promote the use of IT in health care delivery, on application for the membership as an institution, may be duly elected by the Council as a Institutional Member for a duration of two years renewable at the end of the tenure. Institutional Members shall not be eligible to hold office or vote at meetings of the Society.
1.6 STUDENT MEMBERS
Any student of a medical, dental or a nursing school in Sri Lanka or any student of a paramedical training programme in Sri Lanka, who can provide evidence of his/her student status, on application for the membership, may be duly elected by the Council as a Student Member. Student Members shall not be eligible to hold office or vote at meetings of the Society.
SECTION II - The members will be enrolled on applying on a prescribed form, except in the case of Honorary Members. The Council shall have the final decision on acceptance for the membership.
SECTION III - The Council will have the power to elect any Associate Member as an Ordinary Member if deemed suitable.
ARTICLE IV - THE COUNCIL
SECTION I - The Composition
The Council shall consist of the President, President Elect, Secretary, Treasurer, Editor and six other members. The Council shall be elected by direct balloting during the annual general meeting. The members of the Council shall hold office for two years.
SECTION II - Powers and duties
The ultimate authority in the Society shall belong to the general membership. The governing powers shall be exercised, its business conducted and its property held by the Council.
ARTICLE V - THE EXECUTIVE COMMITTEE
The Executive committee shall consist of President President Elect Secretary Treasurer Editor
SECTION I - THE PRESIDENT The President of the Society shall be elected from among the members and shall not hold office for a period of more than 2 consecutive years. The President shall enforce the by-laws, execute the resolutions and acts for the Council, preside at all meetings of the Society and the Council, approve and sign all disbursements, communications and resolutions.
SECTION II - THE PRESIDENT ELECT
The President Elect shall be elected from among the members of the Society. The President Elect shall succeed to the post of President on expiry of the term of office of the outgoing president. The President Elect shall preside at all meetings of the Society and the Council in the absence of the President shall carry out other duties as the Council may from time to time assign.
SECTION III - THE SECRETARY
The Secretary of the Society shall be elected from among the members. The Secretary shall carry out the general administration of the Society, convene the meetings of the Society and the Council keep minutes of all such meetings, maintain the list of members, maintain the inventory of the properties of the Society.
SECTION IV - THE TREASURER The Treasurer of the Society shall be elected from among the members. The Treasurer shall receive and have charge of all funds of the Council, deposit and withdraw such funds with the President and/or himself as a joint account with such bankers or depositories as the Council may from time to time direct, keep an itemised account of all receipts and disbursements and present a complete statement of all transactions annually submit accounts of the Society for auditing annually.
SECTION V - THE EDITOR
The Editor shall be appointed by the Council for a period of two years. The Editor shall be responsible for the journal and other publications of the Society.
ARTICLE VI - NOMINATIONS AND ELECTIONS SECTION I - Nominations for election of the office bearers and the Council shall reach the Secretary at least 21 days before the Annual General Meeting.
SECTION II - Nominations shall be signed by two members of good standing.
SECTION III - Only Ordinary members whose membership fees are not in arrears are eligible to be nominated to the Council.
SECTION IV - Voting at any election or resolution before the house will be by a show of hands or by secret ballot if requested by two members. SECTION V - Voting rights are restricted to Ordinary members whose membership fees are not in arrears.
ARTICLE VII - RIGHTS, DUTIES AND OBLIGATIONS
SECTION I - The regular members shall pay the fees that are prescribed by the Council.
SECTION II - They shall support and safeguard its By-laws.
SECTION III - The Ordinary members shall have the right to vote and to be voted upon.
SECTION IV - They have the right to inspect at any time the books and records of the Council for lawful and definite purpose.
SECTION V - They may present any constructive suggestions that would benefit the membership.
ARTICLE VIII - MEETINGS AND THE QUORUM
SECTION I - The Society shall hold regular or special meetings at such places determined by the Council.
SECTION II - The annual meeting of the Society shall be held during and when convenient, towards the end of each calendar year. Notice of every resolution to be moved at such meeting should reach the Secretary at least 28 days before the date of the proposed meeting. At the end of expiry of the term of the executive committee, the agenda of such meeting shall include the election of the Council and the executive committee. Nominations for the members of the Council and the executive committee should reach the Secretary at least 07 days before the scheduled date.
SECTION III - An extraordinary general meeting of the Society may be convened by the Secretary at the request of the President, Council or upon petition of five members of the Society.
SECTION IV - Notice of the ordinary general meeting together with the agenda shall be circulated to members at least 14 days before the date of the proposed meeting. Notice of extraordinary general meetings shall be circulated to members at least 7 working days before the date of the proposed meeting.
SECTION V - The quorum for the Council Meeting shall be 4. The quorum for regular and extraordinary general meetings shall be 15.
ARTICLE IX - FEES AND FUNDS SECTION I - The fee payable by all categories of members shall be an amount decided by the Council. The honorary members are exempted from payment of dues.
SECTION II - The funds of the Society shall be deposited in the name of the Society in a Bank or Banks approved by the Council.
SECTION III - The funds may be used for any lawful purpose approved by the Council for the furtherance of the objectives of the Society. All expenses of the Society shall be paid by vouchers. Cheques on behalf of the Society shall be signed by the Treasurer and either the President or the Secretary.
SECTION IV - The accounts of the Society shall be audited by an Auditor elected by the Society at its Annual General Meeting, where the audited accounts shall be presented.
ARTICLE X - CONSTITUTION AND AMENDMENTS SECTION I - The Council shall have the power to interpret or decide on any matter not provided for by the Constitution. Such a decision shall be by majority vote of the members of the Council present at the meeting.
SECTION II - Any amendments to the Constitution shall be made at a General Meeting convened for that purpose. Any such amendments to me effective shall require a two thirds majority of those present and eligible to vote at the meeting.
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How To Contact The Editors: Dr. Vajira H.W. Dissanayake & Dr. Shyam Fernando. mediinfo@infolanka.com
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